Virtual Event Rules/Guidelines

Notes for Presenters

• All presentations (Oral or Poster) are to be delivered live, i.e. no pre-recorded audio/video may be used.
• In keeping with as strict a timeframe as possible, each oral presentation cannot be more than 28 minutes each (23 minutes talk, 5 minutes Q&A) to allow time between presentations. 2 minutes are used to switch between speakers.
• Each poster presentation cannot be more than 13 minutes each (10 minutes talk, 3 minutes Q&A) to allow time between presentations. 
• Q&A is planned as follows: i) a Digital Raised Hand will designate wish to pose an Oral Question, ii) alternatively, a Question may also be posted in the Chat Box. Session Chairs will be introducing speakers, coordinating Q&A, and keeping time. Tip: use space bar to instantly ‘mute/unmute’ yourself during Q&A but wait for Chair to give you the floor.
• Use Screen Sharing to upload and start your presentation on zoom. Please arrive before the time of your presentation and be ready.
• In-person presenters will also Screen Share on the zoom session via a pc in the actual conference room; a mic will be used. 
• In-person posters will also be displayed in the actual conference room during the poster session but this is optional. The suggested size is A0 (1189mm x 841mm  / 118.9cm x 84.1cm). 

Notes for Chairs

• In keeping with as strict a timeframe as possible, each oral presentation cannot be more than 28 minutes each (23 minutes talk, 5 minutes Q&A) to allow time between presentations. 2 minutes are used to switch between speakers.
• Each poster presentation cannot be more than 13 minutes each (10 minutes talk, 3 minutes Q&A) to allow time between presentations. 2 minutes are used to switch between speakers.
• Notify all of approaching end time.
• Q&A is planned as follows: i) a Digital Raised Hand will designate wish to pose an Oral Question; ii) alternatively, a Question may also be posted in the Chat. Please help facilitate a smooth Q&A session by coordinating as needed between these modes.
• You need not worry about hosting the Zoom session (e.g., letting participants in, facilitating screen sharing, etc.), as this will be handled by designated student volunteers.

Conference Chair and Student Collaborators

The Conference chair and student collborators will be directing the event from the Dorris Hawthorne Conference Room and an office in the Department of Communicative Diosrders. The zoom session will be projecting on a screen in the Conference room from a pc and there will also be a 3D camera/mic in the room.

Please be aware of the unique characteristics of social interaction in cyberspace and be respectful of others. Many of us are not yet used to this new modality. There are several available resources to consult on online etiquette e.g., Core Rules of Netiquette